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ORGANIZATION OF WORK WITH OFFICiAL DOCUMENTS

VII. Organization of work with official documents

 

86. All documents generated by the activities of the City Administration, are official and shall comply with the requirements of the legislation of the Russian Federation, State standards, normative-legal acts of State authorities and local self-government, of the present Regulations.

87. The responsibility for the organization and record keeping, observance of the established rules and operating procedure with documents in the Office of the City Administration is vested in the Department of organizational and control activity and Office of the Сity Administration  issues (hereinafter - the Administrative Department), in industry (functional) bodies of the city - the heads of relevant bodies or persons authorized by them are responsible.

88. The procedure of documentation and organization of work with documents is set by the Instruction of records management in the City Administration of Chelyabinsk and by other legal acts of the municipal of the city of Chelyabinsk.

89. The appeals of citizens are registered and formed in the case apart from other documents in the department of work with appeals of citizens and organizations of the Administrative Department.

90. Official documents, sent by the city Administration to the state authorities, local self-government bodies, third-party organizations, shall be signed by the Head of the city, first Deputy Head or other authorized official of the City Administration.

91. Only letters of recommendation and informational nature can be sent by the City Administration to the address of city district administrations of Chelyabinsk.

92. The restricted service information applies nonsecret information concerning activities of the City Administration, which  restriction on the distribution is dictated by the needs .

93. Organization of work with information, constituting state secret, in the City Administration is carried out by the Mobilization Department of the City Administration in accordance with the law of the Russian Federation "On State secrets".