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THE PROCEDURE OF PREPARATION AND HOLDING MEETINGS IN THE CITY ADMINISTRATION

VI. The procedure of preparation and holding meetings

in the City Administration

 

78. For the purposes of the operational management of the activities of the structural units of the City Administration, decision-making in main development trends of Chelyabinsk, the City Administration holds meetings, conferences, sessions and other forms of collegial discussion meetings (hereinafter - the meetings).

79. The procedure of meetings is held by officials in the City Administration according to the following order:

 

The Head of the city holds

extended bodies meeting with the First Deputy Heads, Deputy Heads, heads of structural units of the City Administration, officials of Chelyabinsk local government, deputies of the City Council, district councils of deputies, heads (representatives) of institutions, enterprises and organizations located in the city of Chelyabinsk (once a month);

 

general bodies meeting with the First Deputy Heads, Deputy Heads, heads of structural units of the City Administration, the heads of city regions (weekly);

The First Deputy Heads, Deputy Heads hold a meeting

 

 

 

 

with the heads of subordinate structural units (weekly); heads of municipal enterprises, institutions (on a separate plan).

 

80. The meetings of the structural units of the City Administration are carried out in accordance with the work plans and, if necessary, in unscheduled manner, and in accordance with the instructions of the Head, First Deputy Heads, Deputy Heads.

81. Preparation for the meeting held by the City Head (plan preparation, materials needed, preparation of minutes or transcripts, transmission of taken decisions and orders to executors), is made by the referantur (Office) of the City Head or by the structural units of the City Administration, responsible for holding the meeting.

Persons, entrusted with the preparation of materials for meetings, are responsible for the quality and timeliness.

82. Preparation for the meetings, held by the first Deputy Heads, Deputy Heads, heads of structural units of the City Administration is made by the relevant referantur or structural units of the City Administration, responsible for holding of the meetings.

83. The minutes of meetings are conducted at the meetings, and shall be completed in 2 days in the established rder, signed by the Head that held a meeting, and sent to the executors. The original minutes of meetings, sessions with the city Head are stored in referantur (Office) of the Head, meeting minutes, meeting with officials of the City Administration are stored in the relevant referantur or structural units of the City Administration.

84. The decisions taken at the meeting or the session are controlled by the referantur of the city Head, First Deputy Heads, Deputy Heads, heads of structural units of the City Administration that held a meeting or a session.

85. The need for the presence of representatives of accredited media at meetings, sessions shall be determined by the heads that held the meeting or the session, in consultation with the Head of the Information Policy Department of the City Administration.